Hood River Valley Parks and Recreation District
Notice and Request for Proposals for:
Owner’s Representative/Project Management Services for the Aquatic Center Capital Project
PROPOSALS ARE DUE JULY 22, 2026 BY 3:00 PM
Hood River Valley Parks and Recreation District (District) is requesting sealed proposals from qualified persons to provide Owner’s Representative/Project Management Services to oversee the District’s Aquatic Center Capital Project. The selected consultant will support the District during project planning, procurement, design, preconstruction, construction, and closeout, including advising the District on project delivery method and leading the preparation and solicitation of a request for qualifications for architectural and design services.
Interested parties will prepare and submit proposals meeting the requirements of the District’s Request for Proposals (RFP) for consideration by District. It is the District’s intent to select the most advantageous proposal(s) based on the evaluation criteria set forth in the RFP. No prequalification will be required for contract award. Proposals will be received by the District until closing at 3:00 p.m., July 22, 2026.
A copy of the RFP, including all contract terms, conditions, and specifications, may be obtained on the District’s website at https://hoodriverparksandrec.org/rfps, at the District Office – 1601 May Street, Hood River, OR 97031, or by calling (541) 386-5720, from July 1, 2026, until the closing date. Proposals must be sealed and submitted to the District’s address, above, to Mark Hickok, District Director, and clearly marked “Confidential: Owner’s Representative/Project Management Services Proposal.”
BACKGROUND
Following voter approval of the District’s $40,300,000 capital bond in May 2026, the District is beginning implementation of the Aquatic Center Capital Project (total Project cost anticipated at $43,246,000). The District seeks an experienced OR/PM to help guide early project decisions, support public procurement and consultant selection, and represent the District’s interests throughout design and construction.
The facility is planned to include the following amenities:
Pools for swimming lessons, aquatic exercise classes, therapy, recreation, and lap swimming. (Both a competitive pool and a separate leisure/therapy pool)
Splash pad
Locker rooms with separate family changing rooms, lobby, and multipurpose community room.
Support spaces such as offices, administrative support areas, storage, mechanical, and maintenance areas.
Site improvements and circulation needs associated with the aquatic facility.
2025 Pool Replacement Study Background Information:
Facility Condition Assessment
Feasibility Cost Estimate
Concept Renderings
ADDENDUM TO THE REQUEST FOR PROPOSALS:
District will post any addenda here. No Addenda will be posted later than July 19, 2026 at 3:00pm.
ADDENDUM NO. 1
Owner's Representative / Project Management Services RFP
Aquatic Center Capital Project
Hood River Valley Parks and Recreation District
Addendum Date: July 13, 2026
RFP Issued: July 1, 2026
This Addendum forms a part of the Request for Proposals for Owner's Representative/Project Management Services. All proposers shall acknowledge receipt of this Addendum in their proposal submission. This Addendum modifies the Request for Proposals as described below. All other terms and conditions remain unchanged.
Question Received
A prospective proposer requested clarification regarding the evaluation criterion entitled:
"Availability and capability to manage the commissioning services described in this RFP on an ongoing basis."
The District acknowledges that the reference to "commissioning services" was included in error and does not accurately reflect the scope of services described in the RFP. The RFP does not require the selected Owner's Representative/Project Manager to directly provide commissioning services. Any required commissioning activities may be performed by specialized consultants retained as part of the project team, as determined during project development.
Revision to Evaluation Criteria
Section III(B)(4) of the RFP is hereby deleted and replaced with the following:
Original Language
Availability and capability to manage the commissioning services described in this RFP on an ongoing basis. (10 points) [Question R...ct Manager | Outlook]
Revised Language
Availability and capability to provide ongoing Owner's Representative and Project Management services throughout planning, design, construction, and project closeout, including the onsite presence, responsiveness, and construction oversight responsibilities described in this RFP. (10 points)
ADDENDUM NO. 2
Owner's Representative / Project Management Services
Aquatic Center Capital Project
Hood River Valley Parks & Recreation District
Addendum Date: July 16, 2026
RFP Issue Date: July 1, 2026
This Addendum forms a part of the Request for Proposals (RFP) for Owner's Representative / Project Management Services for the Hood River Valley Parks & Recreation District Aquatic Center Capital Project. All proposers shall acknowledge receipt of this Addendum in their proposal submission.
Clarifications
1. Proposal Page Limit
The following clarification is provided regarding the proposal page limit described on Page 8 of the RFP:
The Cover Letter/Statement of Interest is excluded from the 15-page proposal limit, consistent with the exclusion of covers, table of contents, divider pages, resumes, references, insurance certificates, and exhibits.
2. Proposed Scope of Work – Section 4.c
Section 4.c states: "Proposers are encouraged to provide a proposed Scope of Work, if needed, to augment Exhibit C to Appendix A."
This provision is intended to provide proposers the opportunity to identify any recommended additions, refinements, clarifications, or modifications to the draft scope provided in Exhibit C of Appendix A based on their experience with similar projects. Submission of a supplemental scope is optional.
3. Selection of Sub-Consultants and Contractors – Section 4.e
Section 4.e requests that proposers: "Describe your firm's process for selecting sub-consultants, and Contractors."
This criterion refers primarily to consultants and contractors retained by the District that may be coordinated, procured, or managed as part of the Owner's Representative / Project Management role. The District is interested in understanding the proposer's approach to supporting consultant and contractor selection processes and coordinating their work on behalf of the owner.
4. Sustainability Reference – Section 4.h
Section 4.h references: "RFP Section I(D)(3.7)"
This reference was included in error and should be disregarded.
The intent of this criterion is to understand how the proposer would assist the District in evaluating and incorporating sustainability measures and sustainable design considerations while balancing project budget constraints.
Other Terms and Conditions
All other terms, conditions, requirements, and deadlines of the RFP remain unchanged.